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Board of Trustees Policies

Board of Trustees Policies: 1000s

View the complete list of Board of Trustees practices.

1010: Naming of Campus Assets

College assets may be named for individuals or entities making significant contributions that support the College’s mission and goals, enhancing College programs, services, facilities and/or grounds.

The Board of Trustees of Highline College has the authority to name individual college buildings and major land areas, at the recommendation of the President.

The Board of Trustees of Highline College delegates to the President the authority to name individual college rooms, lecture halls and other centers of activity.

Original Signed March 13, 2003 Michael J. Allan, Chair Highline College Board of Trustees

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1020: Delegation of Authority to President

In accordance with RCW 28B.10.528 and 28B.50.140, the Board of Trustees delegates all powers and duties to carry out the administration and operation of Highline College to the president of Highline College.

*Except for those authorities reserved to the Board of Trustees, authority for the administration and operation of Highline College, including the adoption, amendment, and repeal of College policies, is delegated to the President and shall be exercised through the policy governance processes established in Policy 4360.

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1030: Travel Reimbursement for Trustees

In accordance with RCW 43.03.050, 43.03.060, 43.03.240 and OFM’s SAAM 10.70, Highline College Board of Trustees shall be reimbursed for travel expenses as follows:

  1. Reimbursement for Per Diem Meals and Lodging Expenses The Trustees shall be reimbursed for per diem meals and lodging expenses under Option 1 of SAAM 10.70.30.b, when and while conducting regular board business. Under Option 1, the Trustees shall be reimbursed for meals and lodging at the current per diem rate regardless of whether the meeting occurs during meal periods or is overnight. No receipts are required from the Trustees under this Option 1.Claims for reimbursement should be submitted on the Travel Expense Voucher after the travel has occurred. As allowed under RCW 43.03.050, 43.03.060, 43.03.240 and OFM’s SAAM 10.70, Option 1 provides for expeditious processing of paperwork for the Trustees, whom were “appointed to serve without compensation on any state board, commission, or committee…” (RCW 43.03.50).
  2. Reimbursement for All Allowable Travel Expenses (in addition to Meals & Lodging)The Trustees shall be reimbursed for all allowable travel expenses, in addition to meals and lodging, under Option 2 of SAAM 10.30.30.b while in travel status (ref 10.70.60). For example, when attending an out-of-town conference, the Trustees shall be reimbursed for airfare, taxi, meals, lodging and all other allowable travel expenses, on the same basis, and under the same regulations, as regular state officials and employees. Travel Authorization Form should be completed prior to the actual date of travel. Claims of reimbursement should be submitted on a Travel Expense Voucher after the travel has occurred. Under Option 2, all required receipts, except for per diem meals, must be attached to the Travel Expense Voucher for proper accounting.

Signed by the Board of Trustees February 20, 2020

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1040: Operating Reserves Policy

RESOLUTION 92-2010 (Pertaining to Operating Reserves Policy)

Section 1. The operating reserve policy requiring an amount equal to 10 percent of the total 
annual operating budget is affirmed. 

Section 2. The operating reserve is comprised of the following accounts and the monies therein are restricted to the following uses:

  1. Program Continuity Reserve to be used for planned closures of one or more programs due to reduced or discontinued funding by government or other funding organizations.
  2. Annual Unique Expenditures Reserve to be used for projects or identified expenses that are required for one fiscal year only.
  3. Disaster Recovery Reserve to be used for expenses incurred for the restoration of College operations resulting from a disaster, natural or manmade.
  4. Litigation Reserve to be used for legal fees, settlements, and other costs incurred as a
    consequence of litigation and claims not covered by the State Agency Self Insurance
    Liability Program.
  5. State Budget Reduction Reserve to be used to offset any operating budget reductions
    resulting from reductions in state operating fund allocations.

Section 3. The president shall recommend the amounts to be allocated to each operating reserve account as a part of the annual operating budget. 

Section 4. Expenditures from the operating reserve accounts shall require the prior authorization of the Board of Trustees; provided that the president may draw upon such funds in an emergency or when it is impractical to convene the Board of Trustees. In the event the president must make emergency withdrawals, the president shall provide a report explaining the reasons for the 
withdrawals and the amounts thereof to the Board of Trustees for ratification at its next meeting.

Signed by the Board of Trustees September 23, 2010

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